Final Approval is the last step in the Canopy approval workflow. It offers an opportunity for a final review and confirmation before the supplier is Published and formally made available for trade.
NB. Final Approval is an optional workflow step and my not be active on your instance of Canopy. Please consult with you Administrator for more information.
In this article you will learn:
When Final Approval is triggered
Responsibility of Final Approvers
What happens once Final Approval is complete
Configuration options for the Final Approval workflow
What is Final Approval
Final Approval is an optional workflow step that offers one final opportunity to review the supplier and confirm you are ready to make them available to the business for trade.
The Final Approvers will be notified by email and through their Worklist when they have a supplier awaiting their review.
Who are the Final Approvers
Final Approvers are a dedicated User Group in Canopy. Assigning someone to this User Group will grant them permission to act as a Final Approver.
When Final Approval is triggered
Final Approval is triggered once all Section Approvals and Bank Verification have been completed.
NB. Final Approval is an optional workflow step and my not be active on your instance of Canopy. Please consult with you Administrator for more information.
Responsibility of Final Approvers
Final Approvers are the gatekeepers to your supply chain. They offer one final opportunity to reconsider whether or not the supplier should be accepted.
By completing Final Approval, you are
- Signing off on the agreed spend
- Accepting any identified risks
- Confirming the supplier classification, categorisation and settings, which may pass to ERP and other downstream systems
- Approving the information provided in the Supplier Profile
- Authorising the supplier to be traded with
Click here for a step-by-step guide on how to complete Final Approval
What happens once Final Approval is complete
Final Approval is completed when the supplier is Published. By Publishing the supplier, you are accepting them into your supplier base and making them immediately available for trade. You may be publishing a supplier for the first time, or you may be updating their published record with new information.
If you have integrated Canopy with your downstream systems, such as ERP, publishing the supplier will trigger their information being updated on your downstream systems.
Configuration options for the Final Approval workflow
There are four different configuration options for the Final Approval workflow, which are detailed below. To understand how Final Approval has been configured on your instance of Canopy, please consult your Administrator.
Option 1: All submissions of the Supplier Profile require Final Approval
Every time a supplier submits their profile, Final Approval will be required before the profile can be published. This will apply to both new suppliers submitting for the first time, and existing suppliers who may be resubmitting their profile after updating some information.
Option 2: Final Approval is only required for new suppliers
New suppliers submitting their profile for the first time will require Final Approval. However on each subsequent resubmission, for example when the supplier updates some information, the profile will only go to Section Approval, and will not require Final Approval. This is useful when trying to keep your supplier directory as up to date as possible without waiting for the Final Approver to complete their review.
Where a supplier is resubmitting, and Final Approval is not required, the profile will be published as soon as the last Section Approver has completed their review.
Option 3: Final Approval is governed by rules
You may wish to segment your supply chain and treat groups of suppliers differently for the purpose of Final Approval. For example, you may wish to reserve Final Approval for only high spend suppliers, or suppliers who flag as high risk, allowing all other suppliers to be published purely upon completion of Section Approval. The specific configuration for your instance of Canopy will be governed by your Administrator.
Option 4: No Final Approval
Suppliers never require Final Approval in order to be published. Where there is no Final Approval, the Supplier Profile will be published as soon as the last Section Approver has completed their review.