The Supplier Status indicates the supplier's progress through the approval workflow. It can be used as a quick reference to understand what needs to happen in order to publish the supplier to your supply chain.
In this article you will learn:
What do each of the Supplier Statuses mean?
What is Supplier Status?
The Status of a supplier is indicated in the Supplier List and at the top of the Supplier Profile. It describes the stage of the approval workflow that the supplier is currently in. You can use the Status as a quick check on what the next step in the approval journey will be.
What do each of the Supplier Statuses mean?
There are 12 different Statuses, each of which is described below:
| Requested | The supplier has been requested to be added to Canopy, and is awaiting approval by the Request Approver before the supplier is invited. |
| Invited | The supplier has been sent an invitation to create a profile on Canopy. They have logged into their profile, but they have not yet submitted. |
| Invited Not Responded | The supplier has been sent an invitation to create a profile on Canopy, however they have not yet logged in. It may be that the email went into Junk Mail, or the person at the supplier who received the email was not the right contact. |
| Under Review | The supplier has submitted their profile, and it is now awaiting review by the Section Approvers. The relevant Section Appovers will see the supplier appear in their Worklists. |
| Returned to Supplier | One of the approvers has sent the profile back to the supplier requesting more information. The profile is currently sat with the supplier, who is yet to resubmit it. |
| Final Review | The profile is awaiting review by the Final Approver. All Section Approvers and the Bank Verifier have now completed their assessment. The Final Approver will see the supplier appear in their Worklist. |
| Published | The supplier has been fully approved and is available to be traded with. If Canopy has been integrated to your downstream systems, the supplier's information will now be available on ERP. |
| Non-Compliant | The supplier has fallen non-compliant. This may be due to one of more critical documents reaching expiry. The exact reasons for non-compliance are detailed on the Summary dashboard of the Supplier Profile. |
| Suspended | The supplier has been suspended. Suspension if often a temporary measure while an issue needs to be rectified. While the supplier is in Suspended status, they must not be traded with. |
| Rejected | The supplier was unsuccessful in their due diligence and was rejected by one of the approvers. The supplier must not be traded with. |
| Deleted | The supplier record has been deleted. This may be because the record was created in error. The supplier must not be traded with. |
| Record Created | This status is given to supplier records that are being used as a repository of data, whereby the supplier has not yet been invited or taken ownership of their profile. The data will remain internal to the customer organisation, until the supplier is invited. |