In this article, you will learn:
What the Audit History feature is, and how to use it
How to understand the Audit History report
What is the Audit History feature?
The Audit History feature allows Admin users to see the history of changes to a specific data point on a specific supplier, whether they were an update or creation action, plus the date/ time and action taker.
To find the Audit History of a data point on a supplier profile, please follow these steps:
Note: Only Admin users have access to this feature.
- Find the relevant supplier on which you would like to find the history of a data point via the home page.
- Navigate to ‘History’ on the supplier profile, then ‘Audit History’ at the top of the page.
3. Search for the data point you would like to find the history for via the ‘Data Point’ picker:
Note: The names of the Data Points in the dropdown are the Policy Title of a question, which can be found via the editor. They are in the same format as the Data Points in the Reporting Suite.
4. Then, select the ‘Download Report’ button to download the history report:
Understanding the Audit History report
Please note that the feature will only show the history from the deployment date on the evening of August 15th 2024.
The format of the report download will always be Excel with the sort order of the most recent at the top.
The columns within the report are as follows:
- Supplier Name: This contains the name of the Supplier.
- Time/ Date stamp: This contains the time and date of the action taking place.
- Data Point: This contains the Data Point selected, which is identified using the ‘Policy Title.’
-
Action Type: This contains the action type of the change performed, which will be either ‘Created’ or ‘Updated’:
- Created: An answer has first been inputted into the field
- Updated: The answer previously inputted into the field has been updated.
-
Field: This contains the item that has been edited:
- ‘Draft Value’
- Submitted Value’
- ‘Published Value’
- ‘Approved Status’
- Previous Value: This contains the previous value of the data point before it was modified.
- New Value: This contains the new value of the data point post modification.
- Modified by: This contains the email of the person who modified the value.
Note:
If a change to a data point was via a data update performed by OCG, then the ‘Modified’ column will clearly state ‘Edited by OCG’.
If a change is caused by a user who has actioned a workflow (e.g moving a submitted value to Published by Publishing the supplier), the column will display the user's email address that actioned the workflow.